Human Resources Assistant #2024-19

Job Vacancy Announcement Human Resources Assistant

POSITION TITLE: Human Resources Assistant

JVA#: 2024-19

DEPARTMENT: Office of Human Resources

POSITION SUMMARY: Reporting to the Director of Human Resources, the Human Resources Assistant provides specialized administrative human resources program support such as employment, benefits, employee relations, personnel record keeping, and professional communication. This position is responsible for the efficient day-to-day administrative support operations of the Office of Human Resources department. This position provides administrative support to the Director of Human Resources and performs other duties as assigned that support the department.

POSITION CLASSIFICATION/COMPENSATION: This position is Nonclassified, Full-time, carries a Non-Exempt status under the Fair Labor Standards Act, and serves at the will and pleasure of the President. Actual compensation will be commensurate with specific qualifications and experience related to the position. Position is dependent upon available state and/or grant funding.

CORE RESPONSIBILITIES: • Perform administrative support tasks, assist with conducting the day-to-day administrative operations of the Office of Human Resources, and provide assistance to the Director of Human Resources. Perform customer reception, data entry, typing, copying, monitoring supply inventories, faxing, answering the telephone, and providing accurate information related to human resources to students, employees, and members of the general public. • Assist with preparing and documenting new hire paperwork, such as properly completing the Employer Review and Verification section of the federal Form I-9, and preparing and maintaining new employee personnel files and vacant position search files. • Perform mail merges to assist with producing employment contracts and relevant communications. • Process and properly record and maintain recordkeeping regarding a variety of human resources-related information, such as employment applications, and personnel/employment requests received, separated from service employee personnel files, following established procedures. Record applications for vacant positions and relevant data accurately on tracking spreadsheet(s) to be used for reporting purposes. • Prepare and send communications as needed to assist with employment processes for students and employees. Assist with preparing reports. • Perform job duties in accordance with relevant federal and state regulations, policies and procedures, as well as University policies and procedures. • May order and maintain inventory of office supplies. May process and properly document department credit card purchases obtaining supervisor’s approval in advance for all purchases. • Perform purchases in accordance with purchasing procedures, including maintaining appropriate documentation regarding payment of credit card purchases and performing reconciliation of fiscal transactions. • Audit data integrity using BANNER. • Assist with performing a variety of tasks in the planning and executing of human resources services, special events and/or special projects. • Perform creating and/or updating form templates for the supervisor’s review. • Perform other duties as assigned to support the Vice President of Law and Human Resources

MINIMUM REQUIRED QUALIFICATIONS: An Associate’s Degree in business or related field from an accredited institution is required. At least one year of administrative support, excellent written and verbal communication, and proficient computer skills in software programs such as Microsoft Office Suite. Preference will be given to applications with banner experience, and to those applications who possess a working knowledge of human resources.

PREFERRED QUALIFICATIONS: Bachelor’s Degree in business or related field. THE UNIVERSITY: The mission of Bluefield State University is to provide students with an affordable, accessible opportunity for public higher education. A historically black institution, Bluefield State University prepares students for diverse professions, graduate study, informed citizenship, community involvement, and public service in an ever-changing global society. BSU welcomes all qualified candidates to apply.

Bluefield State University is an HBCU, AA/EOE/ADA employer, committed to the principle that minorities, women, veterans, and individuals with disabilities are encouraged to apply. The university complies with all applicable federal and state laws designed to promote equal educational and employment opportunities. Bluefield State University does not provide an H1B visa or employment sponsorship.